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FRIENDS OF CUMBRIA ARCHIVES [FOCAS] Registered Charity No 1011624
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APPLICANTS ELIGIBLE FOR CONSIDERATION FOR A GRANT
1. Applications should be for proposed or newly commenced research, normally grants will not be given for research that is complete or substantially complete. However, consideration will be given to the publication of research that meets the criteria below.
2. Applicants for a grant must be able to demonstrate that archive material held in Cumbria Record Offices (Carlisle, Whitehaven, Barrow and Kendal) provides the foundation for their project.
3. Researchers may make only one application per project but they may make additional applications for new projects.
4. FOCAS committee members may apply for a grant, provided their project meets the criteria in 1 & 2 above, and they are not members of the Research Grant Sub Committee
5. The application to be made on the official form and to include an independent reference to verify the project is of suitable standard to qualify for a grant.

 

 AMOUNT AND FREQUENCY OF GRANTS

1. A sum of £700 will be set aside each year to assist researchers using Cumbria Record Offices for their research projects.

 

2. The £700 will normally be allocated in two payouts of up to £350 each.


3. A three member Research Grant Sub-Committee [RGSC] selected from the main FOCAS committee will receive applications for grants and make recommendations to the main committee.

4. The RGSC will be assisted by members of Cumbria Archives staff in determining that the project is feasible and that the information sought is held in one or more of the record offices.


5. Applications for grants are to be submitted by 31st January and by 31st July annually. Applications will be vetted during February & August by the RGSC and their recommendations placed for ratification before the FOCAS Committee at the meetings in March and September respectively.


 

 AMOUNT AND FREQUENCY OF GRANTScontd/ 

 

6. Applicants will be notified by the Hon Secretary of the decision of the FOCAS Committee after the March and September committee meetings.

 

GUIDANCE FOR THE USE OF GRANTS

The aim of this project is to encourage and assist applicants to make best use of material only available in Cumbria Record Offices and thus all the grant should be spent on items which meets this requirement.

 Examples are:

 

 Costs of charges within the Record Offices e.g. photocopying of records for study elsewhere.

 

 Cost of travel between the applicants normal base and Cumbrian Record Offices.

 

 Cost of hiring a locally based freelance researcher, attached to a Cumbria Record Office, to carry out research on the applicant’s behalf.

 Payments to Cumbria Record Office staff for special assistance.

 Contribution towards the cost of publication of the results of research (e.g. word processing, desk top publishing by a professional etc.)

 

PROOF OF EXPENDITURE

 

To met Auditing requirements, all awardees will be asked to complete the "Record Office Visit Sheet", which will be issued with their award notification, to support travel costs incurred. This sheet should be returned to the treasurer within twelve months of the notification of the award.


Verification of other expenditure in the form of receipts for purchase of goods or services should be submitted at the same time. These should be Record Office related items, e.g. Photocopying , research assistance etc.